1. Who We Are

This website is operated by Red Dot Marine Pte Ltd., Singapore, trading and operating under the public-facing brand Red Dot Marine / RdM.

RdM provides ship broking, maritime advisory, desktop vessel valuation, chartering check, pre-deal assessment, and selective sale & purchase / chartering support. Our approach is built around clarity before commitment, commercial realism, confidentiality, and selective execution.

For privacy-related matters, please contact Red Dot Marine at connectwithus@reddotmarine.com.

2. Scope of this Policy

This Policy applies when you interact with us through this website, email, WhatsApp, telephone, social media, enquiry forms, document submissions, meetings, advisory engagements, valuation requests, chartering checks, broking discussions, or other business communications.

This Policy does not replace any confidentiality agreement, non-circumvention agreement, non-disclosure agreement, engagement letter, mandate, recap, charterparty, memorandum of agreement, or other contractual arrangement. Where a separate written agreement applies, that agreement will operate alongside this Policy.

3. Information We May Collect

Depending on the nature of the enquiry or engagement, we may collect and process the following types of information.

Sensitive or Restricted Information

We generally do not require sensitive personal data at the initial enquiry stage. Please do not send passports, identity documents, crew lists, financial account details, sanctions-sensitive documents, or other sensitive data unless specifically requested and unless the purpose and handling basis are clear.

4. How We Use Information

We may use information collected for legitimate maritime business purposes, including:

• Responding to enquiries and assessing whether we can assist.
• Preparing desktop vessel valuations, chartering checks, chartering feasibility snapshots, pre-deal sanity checks, or advisory outputs.
• Understanding transaction context, authority chain, mandate credibility, and commercial alignment.
• Conducting KYC / KYB, sanctions, counterparty, or mandate-related checks where appropriate.
• Communicating with clients, counterparties, co-brokers, owners, charterers, buyers, sellers, surveyors, lawyers, insurers, banks, escrow agents, or other relevant parties.
• Maintaining professional records, audit trails, engagement history, and internal workflow discipline.
• Improving our website, services, forms, processes, templates, reports, and client communication.
• Complying with applicable legal, regulatory, contractual, tax, accounting, dispute-resolution, or enforcement requirements.

5. Maritime & Transaction Data

Shipping enquiries often involve commercially sensitive information that may affect negotiations, market perception, vessel value, chartering position, or counterparty reputation.

RdM does not treat vessel or transaction information as casual market gossip. Information shared with us is reviewed in context and used only for the purpose for which it was provided or for a closely related professional purpose.

Where a matter requires wider circulation, such as approaching owners, buyers, charterers, brokers, surveyors, financiers, or other transaction participants, we may require prior clarity on authority, confidentiality expectations, disclosure boundaries, and engagement basis.

6. Disclosure & Sharing

We may disclose information where reasonably necessary for the relevant maritime advisory, ship broking, valuation, chartering, or transaction purpose. Such parties may include:

• Shipowners, buyers, sellers, charterers, operators, managers, or their authorised representatives.
• Co-brokers, introducers, consultants, technical experts, surveyors, inspectors, lawyers, insurers, P&I representatives, financiers, escrow agents, or banks.
• Compliance, sanctions, KYC / KYB, accounting, IT, website, cloud, email, document storage, analytics, payment, and communication service providers.
• Regulators, courts, law enforcement agencies, government authorities, or professional advisers where required by law or necessary to protect legitimate interests.

We do not sell personal data. We do not circulate transaction information indiscriminately. We aim to share information on a need-to-know basis and in line with the relevant commercial purpose.

7. Cross-Border Handling

Maritime business is international by nature. Information may be received from, stored in, accessed from, or shared with parties located outside Singapore, including India and other jurisdictions connected with a vessel, counterparty, charter, sale, purchase, inspection, financing, valuation, or advisory matter.

Where personal data is transferred outside Singapore, we will take reasonable steps to ensure that the receiving party is subject to appropriate confidentiality, contractual, or data protection safeguards, as applicable to the circumstances.

8. Security & Cyber Awareness

We take reasonable administrative, technical, and organisational steps to protect information in our possession or control against unauthorised access, collection, use, disclosure, copying, modification, disposal, loss, or similar risks.

These measures may include access control, internal need-to-know handling, careful document circulation, password protection where appropriate, secure storage practices, and caution when using email, WhatsApp, cloud tools, online forms, payment links, and third-party platforms.

Maritime cyber risk is a recognised industry concern. While no method of electronic transmission or storage is fully secure, we aim to handle information in a commercially sensible and risk-aware manner.

9. Retention

We retain personal data and related business records only for as long as reasonably necessary for the purposes for which they were collected, or for legal, regulatory, accounting, tax, contractual, compliance, dispute-resolution, or legitimate business purposes.

Retention periods may vary depending on the nature of the engagement, whether a transaction proceeded, whether a dispute or claim may arise, and whether the information forms part of a professional or commercial record.

When information is no longer required, we will take reasonable steps to delete, anonymise, archive, or securely dispose of it, subject to operational and legal requirements.

10. Your Rights

Subject to applicable law, you may contact us to:

• Request access to personal data that we hold about you.
• Request correction of inaccurate or incomplete personal data.
• Withdraw consent for certain uses of your personal data, where consent is the applicable basis.
• Ask questions about how your personal data is collected, used, disclosed, retained, or protected.
• Raise a privacy-related concern or complaint.

We may need to verify your identity and understand the nature of your request before responding. In some cases, we may be unable to fulfil a request fully where retention or disclosure is required or permitted for legal, contractual, regulatory, dispute-related, or legitimate business reasons.

11. Cookies, Website Data & Third-Party Links

Our website may collect basic technical information such as IP address, browser type, device information, pages viewed, referring links, and general usage data. This may be collected through cookies, website analytics, hosting tools, security tools, forms, spam-detection tools, or similar technologies.

This information helps us maintain the website, understand page usage, improve user experience, protect against misuse, and assess the effectiveness of our advisory and service pages.

Our website may contain links to third-party websites, social media platforms, payment pages, Google Forms, Microsoft OneDrive report links, Wise payment links, LinkedIn pages, or external reports. We are not responsible for the privacy practices, security, or content of third-party sites. You should review their privacy policies before submitting information to them.

If comments, login functions, or WordPress administrative functions are enabled, the website may use cookies or technical logs for security, spam detection, login management, and site administration. These features are primarily for website operation and security.

12. Use of Technology, Automation & AI-Assisted Tools

We may use digital tools to support productivity, communication, document preparation, translation, research, drafting, workflow tracking, analytics, or internal administration.

Where AI-assisted or automation tools are used, we aim to avoid uploading unnecessary personal data or highly sensitive transaction information unless there is a clear business purpose and appropriate handling basis. AI-assisted tools are used to support human review and judgement; they are not used as the sole basis for making binding commercial, legal, financial, or transaction decisions.

13. Marketing & Professional Updates

We may use business contact information to share relevant professional updates, maritime insights, service information, valuation updates, chartering updates, weekly market reports, or engagement-related communication.

You may ask us to stop sending non-essential marketing or professional updates. We may still contact you where necessary for active engagements, transaction matters, legal obligations, or legitimate business communication.

14. Changes to this Policy

We may update this Privacy Policy from time to time to reflect changes in our services, website, business processes, technology, legal requirements, or maritime industry practice.

The updated version will be posted on this page with a revised “Last updated” date.

15. Contact Us

For privacy-related questions, access or correction requests, withdrawal of consent, or data protection concerns, please contact:

Please include sufficient details for us to identify the relevant enquiry, communication, transaction, or engagement. We may request additional verification before acting on a privacy-related request.